Google Drive Offline

Empowering our young people to:

  • confidently navigate and harness their device and learning applications

  • make the most of this opportunity to learn lots of new things and to share these with others

can be significantly impacted by their ability to access learning anytime, anyplace, anywhere and from anyone.

One of the reasons Manaiakalani has chosen to use GSuite and Chromebooks is that learners are still able to view and edit files offline, including: Google Docs, Google Sheets and Google Slides.

In support of the Manaiakalani kaupapa, Connected, Ubiquitous, Empowered and Visible it is critical that all our learners can confidently access and manage their learning both offline and online.

Smart Learners: Google Drive Offline

Save and open Google Docs, Sheets & Slides offline

Before you turn on offline access

Open Google Docs, Sheets, and Slides offline

Save Google Docs, Sheets & Slides for offline use

Preview offline files

  • You must be connected to the internet.

  • You must use the Google Chrome browser.

  • Don't use private browsing.

  • Your G Suite administrator needs to enable offline access*

  • Make sure you have enough available space on your device to save your files. **

  1. Open Chrome. Make sure you're signed in to Chrome.

  2. Go to

  3. Check the box next to "Sync Google Docs, Sheets, Slides & Drawings files to this computer so that you can edit offline."

  1. On your computer, go to

  2. Right click the Google Docs, Sheets, or Slides file you want to save offline.

  3. Turn on "Available offline."

To save multiple files offline, press Shift or Command (Mac)/Ctrl (Windows) while you click other files.

  1. On your computer, go to

    • Make sure you turn on offline access first.

  2. At the top right, click Ready for offline .

  3. Click Offline preview.

*In your Google Admin console (at

  1. Go to Apps > G Suite > Drive and Docs.

  2. Click Features and Applications.

  3. Next to Offline, select Allow users to enable offline access (recommended).

  4. Recent files will be synced and saved on the user's computer and computers they trust.

  5. Tell your users to how to sync files for offline use.

**Encourage learners to regularly manage files downloaded to their Chromebook ie upload to Google Drive and delete when files no longer required.